Cancellations (for ED Venture, Adults, Family, Custom, Summer Youth)

Travel Insurance | Health & Dietary | Climate | Smoking & Pets

Electronic Devices | Gratuities | Scholarships

Participant Responsibilities/Risks

Download Reservation Form
Please carefully read, complete accurately and sign your registration form

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GROUP DISCOUNT: If you bring a group of 8 or more,
your party will receive one free spot!

CFI members & family members receive $20/person off cost of fees except if other discounts/scholarships apply.

I. CANCELLATION POLICIES

A.  Applicable to all CFI programs
CFI has developed the following policies based on the nature of our business. We base our operations on your reservations and pay for services accordingly. Please take your reservation seriously. Since we work with small participant groups and because we secure services in small, rural towns, and schedule our staff, equipment and food purchasing far in advance, and have a limited number of seats and dates, please make every effort to show up for this trip once you have registered.

• Notify us of cancellation in writing by mail, fax or email.
• Also please phone the CFI Office to cancel; we check our answering machine regularly when the office is closed.  Please note that our staff does not carry cell phones and cannot be reached during a trip.
• If you cancel, any gear rental fees paid to CFI are non-refundable and non-transferable.
• CFI reserves the right to alter the itinerary or location or even cancel a trip, for reasons including but not limited to weather, water fluctuations, insufficient reservations and other factors beyond our control.  If cancellation by CFI is necessary, your money will be refunded.  CFI can be responsible only for the actual amount paid directly to us and cannot cover any other costs incurred. Please see section II. Travel Insurance.

B. Cancellation for Specific Programs:
Adult/Family, Custom and Summer Youth Programs (does not apply to School Program and Graduate Residency, see below).

• The initial per person reservation deposit is non-refundable.
• The final payment is due 30 days prior to the program start date.
• If you have paid in full and must cancel, the following refunds apply after written cancellation is received:
• 46 days or more prior to the start date, 75% of your payment, less deposit amount will be refunded.
• 31 to 45 days prior to the start date, 50% of your payment, less deposit amount will be refunded.
• 30 days prior to the start date or later no part of your payment is refundable.

CFI office staff is happy to discuss alternatives and our policies, please call us.

School Programs:
See your individual program contract for details; please note that all deposits are non-refundable.

Graduate Residency:
A non-refundable application fee of $25 is required for review. Once accepted into the GREE program, a non-refundable $1000 deposit is required. Balance of tuition is due on the first day of the program at CFI.

II.TRAVEL INSURANCE  
CFI highly recommends that you purchase travel and flight insurance coverage to protect your program fee, airline and other trip costs.  CFI is a licensed provider of TravelGuard Insurance, see the enclosed brochure, you will find more information at www.TravelGuard.com. (24 hours every day 1-800-549-9037.) You may purchase this protection from CFI or inquire with your travel agent or other internet travel services.  Please protect your trip at the time you pay your first reservation deposit.

III. HEALTH AND DIETARY ISSUES
If you have an adventurous spirit and reasonably good health, you will be able to enjoy any of our programs.  Please note that we are often many hours away from medical centers on multi-day trips. You should respond fully and honestly to our medical questions on your registration form. Also be sure to bring a good supply of all medications and pack them with good protection. If you are pregnant or have heart problems please get your physicians approval for multi-day trips.

CFI meals can easily accommodate basic non-meat vegetarian diets. If you follow a very restricted special diet (such as vegan, gluten-free or kosher) or have severe food allergies you may need to bring your own supplemental foods, please let us know in advance and our staff will be happy to help plan appropriate quantities and storage. CFI cannot reduce your trip fee if you bring special foods.

IV. CLIMATE:
Our regional elevation on the Colorado Plateau is about 4-5,000 feet with trips to the high mesas or our “island mountains” taking you to elevations of 6-11,000 feet.  We have a high desert climate with great seasonal variation.   For spring and fall, expect sunny skies and pleasant day temperatures in the 60’s to 80’s, rain or snow are possible.  Summer brings warm, dry temperatures, usually 90-100 degrees. Night temperatures are usually 20-40 degrees cooler. Surprise storms can come up anytime!  Please bring items on the suggested gear list no matter what season (“Do I have to bring the long underwear and rain gear for my river trip in June?” The answer is YES).

V. SMOKING, ELECTRONIC DEVICES, CELL PHONES, AND PETS:
CFI operates facilities and trips as smoke free environments in all buildings, boats, vehicles and common areas in campsites. No pets are allowed on our programs. You may wish to contact local Chamber of Commerce or lodging establishments about pet boarding options. On CFI camping trips, we provide the chance to be “unplugged” from society, to experience the wilderness on its own terms and to encourage enjoyment of natural sounds and quiet. We request NO electronic devices such as radios, CD players, cell phones etc. The exception to this is photographic and video equipment.

VI. GRATUITIES:
For our adult and family trips guide gratuities are customary and always appreciated.  The typical range is $10-$25 per person/day for multi-day trips. 

VII. SCHOLARSHIPS:  
The EDUCATOR scholarship (1/2 program fee) is for those who teach, lead and guide others.  It is available for adult/family trips, and guide workshops. The JOY Scholarship is available for women pursuing outdoor education and guiding careers. A Joy scholarship is offered for the Graduate Residency ($500), for River Rescue (1/2 program fee) and for Whitewater Academy for teens (1/2 program fee).  Please see Scholarships Web page or call to request a Scholarship Information and Application Form.

VIII. PARTICIPANT RESPONSIBILITIES AND ASSUMPTION OF RISKS:
 A CFI staff person with Emergency Medical and CPR certifications accompanies each trip. However, through your registration and participation in any activity sponsored by Canyonlands Field Institute, you acknowledge that there are associated risks and dangers.  Please note that CFI by choice does not carry cell phones or radios on backcountry trips and your choice to participate in this trip implies acceptance of those terms.

Please carefully read, complete accurately and sign your registration form.

Please carefully read and sign the Acknowledgment and Assumption of Risks & Release and Indemnity Agreement with the Inherent and Other Risks List.

Registration forms that are incomplete or unsigned are not valid.

You acknowledge that there is always an element of the “unknown” on any outdoor adventure and that not all variables are under the control of the guides/instructors. Acknowledging these risks, you assume these risks for yourself and any loss or damage to property that may occur on a CFI program. You are responsible financially for any costs incurred in an emergency evacuation/rescue and transport including helicopter evacuation.

As a participant, you are responsible for bringing the appropriate gear and clothing. You are responsible for your physical condition. If any aspect of the program, including safety, logistics, skill and gear required, is not clear to you, it is your responsibility to contact CFI immediately and ask questions. The safety and enjoyment of the entire group depends on you fulfilling these responsibilities.

BY YOUR REGISTRATION, YOU AGREE TO ALL THE TERMS DESCRIBED.